The best billing software in 2025
Imène Lechkhab
Invoicing is an essential pillar of financial management for businesses. With the obligation of electronic invoicing, which is gradually extending to all companies in France, it is crucial to have suitable tools to ensure compliance and optimize administrative processes.
Invoicing software, especially those offered in SaaS (Software as a Service) mode, meet these needs. As online solutions accessible from any device, they make it easy to manage quotes, invoices, and payments. But their usefulness goes far beyond creating accounting documents: they automate time-consuming tasks, reduce the risk of errors, and centralize data for real-time tracking.
In 2025, the invoicing software market is brimming with diverse options tailored to every profile: freelancers, very small enterprises, small and medium enterprises, or large groups. This article guides you in choosing the ideal solution based on your needs, reviewing the best available tools and their main characteristics.
The goal? To help you find the software that simplifies your financial management while ensuring compliance with new standards, such as the Factur-X format, which is now indispensable for electronic exchanges with large companies and administrations.
What are the advantages of invoicing software?
Invoicing software is not just a practical tool: it is a true lever of efficiency and compliance for businesses, regardless of their size. Here are the main advantages:
1. Centralization of customer data
Invoicing software allows you to consolidate all information about your customers in one place: contact details, invoice history, accepted quotes, pending payments. This centralization simplifies daily management and enables precise tracking of interactions with your customers.
2. Compliance with invoicing rules and reduction of errors
Invoicing software is designed to comply with current regulations, including the inclusion of mandatory mentions and unique invoice numbering. By automating these tasks, they reduce the risk of errors, which can be costly in the event of a tax audit.
3. Monitoring and analyzing your revenue
With dashboards and automatically generated reports, you can track the evolution of your revenue, identify slow periods and growth opportunities. A valuable asset for managing your activity more precisely.
4. Significant time savings
The automated creation of quotes, transformation into invoices with one click, and online payment management allow you to spend less time on administration and more on your core business.
Good to know:
However, it should be noted that some invoicing software is primarily aimed at professionals in financial management. Thus, mastering it may require an adjustment period.
The more advanced the features — such as invoice customization, analytical accounting, or bank synchronization — the higher the cost of the software.
The best choice would be to use an all-in-one financial management software, which includes invoicing.
You can check our comparison of the best cash management software: https://www.qotid.com/blog/les-6-meilleurs-logiciels-de-tresorerie
Our selection of the best invoicing software
1. Qotid
Advantages:
Suitable for very small enterprises and multi-site groups: Qotid is designed to meet the needs of small and medium enterprises, as well as groups with multiple sites, offering centralized invoicing management.
Unlimited number of users: The software allows access to an unlimited number of users, facilitating collaboration within the company.
Intuitive interface: Qotid offers a user-friendly interface, making it easy to use for the users.
Comprehensive invoicing management: The software provides complete features for creating, managing, and tracking invoices, contributing to effective cash management.
Provides an instant view of future cash inflows: The software offers a cash management and tracking feature. Each quote and invoice is connected to your cash flow dashboard and allows you to have a clear view of your company's upcoming cash inflows and compare it with your objectives.
Disadvantages:
Pricing based on the number of companies and revenue: The cost of Qotid fluctuates based on the number of establishments you want to include, and the rate will not be the same according to the annual revenue generated. To learn more, request a quote.
2. Axonaut
Advantages:
Creation and management of quotes and invoices: Axonaut allows you to create customized quotes and invoices, with the ability to transform them with one click.
Automatic reminders: The software offers automatic reminder features for unpaid invoices, helping to improve debt collection.
Bank integration: Axonaut connects to your bank accounts to facilitate payment reconciliation and cash flow tracking.
Integrated CRM: Customer relationship management is integrated, allowing comprehensive tracking of interactions with customers.
Disadvantages:
Absence of automatic accounting entries generation: Axonaut does not automatically generate accounting entries, which may require the use of complementary accounting software to ensure complete accounting.
No visibility on upcoming cash inflows in your cash flow.
3. Sellsy
Advantages:
Creation of various documents: Sellsy allows you to manage invoicing with purchase orders, delivery notes, and proforma invoices, providing flexibility in managing commercial documents.
Conversion of quotes into invoices: Quotes can be converted into invoices with one click, simplifying the invoicing process.
Automatic reminders: The software allows you to set up email reminder plans for invoices and quotes, helping to manage payment delays effectively.
Pre-accounting: Sellsy offers features for bank reconciliation, accounting journals, chart of accounts, and FEC export for the accountant, facilitating pre-accounting management.
Disadvantages:
Absence of analytical accounting: Sellsy does not offer analytical accounting features, which may be a limitation for businesses requiring a detailed analysis of their costs and profits by activity or project.
Subscription management: Sellsy does not allow creating subscriptions without an end date, which forces regular renewals.
No ability to track upcoming cash inflows in your cash flow.
4. Evoliz
Advantages:
Invoicing management: Evoliz allows for the creation of quotes and invoices, with real-time payment tracking and automatic reminders for unpaid invoices.
Management and accounting tools: The software offers features for managing customer relationships, suppliers, and inventory, as well as accounting tools, providing a comprehensive solution for small businesses.
Online payment: Evoliz allows customers to pay invoices online, facilitating the payment process and improving cash flow.
Disadvantages:
Less intuitive interface for new users: Some users report that the initial handling can be less intuitive, requiring an adjustment period to master all features.
No visibility of future cash inflows that align with your objectives.
5. Zervant
Advantages:
Creation of unlimited quotes and invoices: Zervant allows the creation of an unlimited number of quotes and invoices, with a simple and intuitive interface, making invoicing easy for small businesses.
Sending of electronic invoices: The software allows sending electronic invoices to public entities via integration with Chorus Pro, ensuring compliance with legal obligations.
Online payment and factoring services: Zervant offers integrated services for online payment and factoring, helping to improve cash flow management.
Disadvantages:
Limited features for businesses with advanced needs: Zervant is primarily designed for self-employed individuals and may lack advanced features needed for larger companies or those with specific requirements.
It does not provide a clear view of your upcoming cash inflows.
6. Facture.net
Advantages:
Free solution: Facture.net is a completely free solution, ideal for freelancers and small businesses with basic invoicing needs.
Quick setup: The software offers a simple interface, allowing for rapid creation of invoices, quotes, and credit notes, without significant learning curve.
Disadvantages:
Limited customization: Facture.net offers few options for document customization, which can be a disadvantage for companies wanting to adapt invoices to their brand image.
Absence of customer support: The software does not provide dedicated customer support, however, there is an FAQ on their site.
No overview of pending cash generated by sales invoices.
7. Tiime
Advantages:
A competitively priced solution: Tiime offers several offers for their invoicing module. A free offer, but with very limited features, a €15 offer. The premium offer is €30.
Intuitive tool: users find the interface very intuitive, although complex if one is not an accounting expert.
A dashboard to track your financial flows, ideal for managing your business on a daily basis.
Disadvantages:
The free offer is very limited and therefore of little interest. As for the €15 offer, the possibility of paying via API (GoCardless, for example) is not available, so you will need to switch to the much more expensive premium version.
Some users have noted a certain complexity of the interface, as well as a slowness in its performance.
How to choose your invoicing software?
The choice of invoicing software depends on several criteria:
Size of your business: A self-employed person will not have the same needs as a multi-site group.
Available features: Presence of a dashboard, multi-VAT management, legal compliance, etc.
Number of users and integrated entities: Solutions vary depending on whether they target simple or complex structures.
Pricing and customer support: Beware of free or low-cost solutions that may lack support or customization options.
Which features are essential?
Intuitive dashboard: Track your invoicing and financial indicators in real-time.
Financial flow management: Automatic categorization of payments and expenses.
Product and service catalog: Facilitates the rapid creation of quotes and invoices.
Document customization: Adding logo, choosing colors, and legal mentions.
Legal compliance: Integration of Factur-X to meet electronic invoicing obligations.
Bank connection: Synchronization for automatic payment reconciliation.
Automatic customer reminders: Optimizes the collection of unpaid invoices.
FAQ
1. How much does invoicing software cost?
Prices vary based on features, the size of the company, and the number of users. Free solutions like Facture.net are suitable for freelancers, while tools like Qotid offer advanced options for multi-site groups.
2. How to evaluate the quality of customer support?
Check availability (phone, email, chat), online reviews, and the user guides provided.
3. Can invoicing software be customized?
Yes, most software allows for invoice customization (logos, legal mentions, multi-VAT) and the integration of complementary modules (CRM, BI, accounting).